Application Features

Add to Reading Room

Activates a prompt when closing a Request, asking if you want to add the documents in the Request Folder to the PAL Reading Room.

Add/Remove Documents to Request Folder

Activates the ability to add or remove documents to/from the Request Folder.

Add/Remove Documents to Review Log

Activates the ability to add or remove documents to/from the Review Log.

Advanced Workflow

Enable Advanced Workflow capabilities

ADX

Activates the ability to import ADX files, attach empty ADX files to requests for documents, import ADX files from requests for documents, attach ADX files when sending documents for consultation review, import ADX files from the Consultation Review Log, import ADX files from RedactXpress, and save documents as an ADX file in Document Management.

Barcode

Activates the Barcode feature that allows users to print a barcode from Document Management to facilitate batch scanning.

(!!) Note: When the Barcode feature is enabled, a Print Barcode option displays in any location where Scan and Attach File options are also present

Collaboration

Activate the Collaboration module

Copy Request

Activates the Copy Request feature found on the More Actions menu for each Request. This feature allows a duplicate copy of a Request to be created and saved with a new Request number.

Create Appeal

Activates the ability to create Appeals

Custom Fields

Activates the ability to use Custom Fields throughout the application.

DD Form 2086

Activates the DD Form 2086 in the Billing module.

Declassification

Activates additional declassification attribute tracking in Document Management for Folder and Review Layer Information, such as Document Control Number, Accession Number, Future Review Date, Review Type, and Release Restrictions.

Denial Authority

Activates the ability to track the Denial Authority for the Request disposition.

Discretionary Info

Activates the tracking of Discretionary Release exemptions and comments in Final Actions for the Chief FOIA Report.

EDR Document Clustering

Activate the EDR Clustering ability in Electronic Document Review

eFlow Composer

Activate the eFlow Composer tool, for use in generating custom workflows

Electronic Document Review

Activates the Electronic Document Review module. This feature is active only if EDR licenses are purchased.  Once this feature is activated, the purchased licenses can be associated with individual users.

Extensions

Activates the ability to track and manage Extension requests, approvals, and reasons for Extension.

Global Address List

Provides access to the Global Address List when sending emails.

(!!) Note: This feature will not be available in hosted environments.

Link Requests

Activates the ability to link Requests.

Lock/Unlock Review Layer

Activates the Permission in File Cabinet Drawer Roles to lock/unlock Review Layers.

Mass Assignment

Allows users to perform assignments for multiple Requests at once.

Move/Copy Folder

Activates the File Cabinet Drawer Permission to move/copy a Folder in Document Management.

Multi-Track Type

Activates the option in Request Configuration to choose single or multi-track (Simple, Complex, or Expedite) processing.

Perfect Request

Activates the Perfect Request action in the Request workflow.

Record Search Processing Costs

Activates the ability to track Record Search Processing Costs, which can be accessed from the More Actions menu for each Request.

Redaction Artificial Intelligence

Activate the AI Redaction feature, leveraging the organizational redaction history to build smart redaction profiles

Relativity Integration

Activate the Relativity eDiscovery integration, allowing documents redacted in Relativity to be delivered to Requesters and PAL via FOIAXpress.

(!!) Note: This feature requires upgrading your license to include Relativity.

Reminders Management

Activates the ability to create/manage Task Reminder.

Request Addresses

Activates the ability to track/update the Requester shipping and billing addresses for the specific Request you are working with in the Request Information tab of the Request. Otherwise the system defaults to the Requester profile for address information.

Request for Documents

Activates the Request for Documents module, providing the ability to track requests for documents from non-licensed users.

Request Owner

Activates the tracking of a Request Owner for each Request.

Response Package Approval

Activates the Permission for designated users/roles to provide approval on a final response (Final Response Letter, Invoice, and Responsive Documents) prior to allowing delivery of the final response.

Restrict Description

Activates the ability to replace the Request Description with the word “Restricted” in all reports generated from the system.

Review Templates

Activates the ability to create and apply Review Templates in Document Management.

RFD Records Provider

Enables application functionality as a designated Request for Documents Records Provider

S2S Integration

Enables system-to-system integration, allowing administrators to set up connection between two instances of FOIAXpress in order to collaborate without compromising document security.

Scan Pages

Activates the ability to scan into the application using the built-in scan interface.

Secondary Assignments

Activates the ability to assign a secondary user to Requests.

Send/Save Consultations

Activates the Consultation module in Request for Documents that facilitates the ability to send and track consultations.

SharePoint Integration

Activates the Sharepoint integration with Document Management.

(!!) Note: This is a customized integration and is not currently available with the off-the-shelf FX application.

Staff Processing Costs

Activates the ability to track Staff Processing Costs, which can be accessed from the More Actions menu for each Request.

Sub Requests

Activates the ability to break down a request for multiple records and track the disposition of each item individually while providing a single disposition for reporting purposes.

TimeXpress

Activate the TimeXpress time-tracking module

Transfer Request

Activates the Transfer Request feature in the application.  Once activated, the ability to configure the system to Transfer or Transfer and Close a Request is available.