The Declassification Report tracks the details of declassified document Folders. Specifically, this report displays information about Folders, number of Pages included in them, whether the Folders or Pages within them are redacted or declassified, which File Cabinet Drawer they belong to, and related declassification information.
Steps to Generate a Declassification Report
Click Reports > Custom Reports > Declassification. The Declassification screen displays as shown below. For instructions on configuring permissions and a report schedule, see the instructions under the Custom Reports section.
To use saved report criteria, select an option from the Select Saved Report Criteria drop-down menu, then proceed to step 4. To create a new report, click Next, then proceed to step 3. After clicking Next, the following screen displays:
Enter information in the following fields as needed:
Field | Description |
Report Header Display Options | |
Display on all pages | Display the report header on all pages of the report. |
Display on 1st page | Only display the report header on the first page of the report. |
Do not display on any pages | Do not display the report header on any pages of the report. |
Select Options | |
Group By | The criteria you want to group by. |
Sort By | The criteria you want to sort by. |
Sort Order | Sort the report in Ascending or Descending order. |
Review Layer History | Generate the report to display Review Layer History. |
Folder Information | |
Folder Name | Name of the Folder for which you want to generate the report. |
File Cabinet Drawer | File Cabinet Drawer(s) for which you want to generate the report. All will be selected by default. |
Folder Redacted Status | Redacted status of the folder, Yes or No. |
Full Text Search | Text to be searched. Click the button to display options to include AND/OR operators in the search. Click the button for instructions on how to use Full Text Search. |
Action Office | Action Office(s), as selected from the drop-down menu. All will be selected by default. |
Folder Created between | The date range within which the Folder was created. Optionally, select the Current Day option and select an option from the drop-down menu. |
Folder Declassification Information | |
Declassified | Whether the folder is declassified (Yes or No) |
Document Control Number | Document Control Number to be included in report |
Accession Number | Accession Number to be included in report |
Box Number | Box Number to be included in report |
Folder Number | Folder Number to be included in report |
Document Number | Document Number to be included in report |
Enclosure Number | Enclosure Number to be included in report |
Originator | Declassification Originator to be included in report |
Description | Description to be included in report |
NARA Transfer Date | NARA Transfer Date to be included in report |
Scanned/Added Date | Scanned/Added Date to be included in report |
Scanned/Added By | User who scanned/added to be included in report |
No Scan Reason | No Scan Reason to be included in report |
Review Layer Declassification Information | |
Future Review Date | Future Review Date included in the review layer declassification |
Review Type | Review type of the review layer declassification |
Review Date | Review date of the review layer declassification |
Review Results | Review results of the review layer declassification |
Review Comments | Comments on the review layer declassification |
Release Restrictions | Release restrictions on the review layer declassification |
Other Restrictions | Other restrictions on the review layer declassification |
Custom Fields | |
Custom Fields | Any custom fields that are common across the selected File Cabinet Drawers are available to include in the report |
Select Fields | |
Select Fields | Field(s) you want to apply to the report. Click the icon to add the selected fields to the Selected Fields list. Alternatively, Click the button to add all fields from the list. |
Selected Fields | Selected Fields to be displayed in a list for this field. To remove Selected Fields from the list, select the Selected Fields you want to remove, then click the button. To remove all Selected Fields from the list, click the button. To move a selected item from the list one position up or down, click the button accordingly. |
Click Generate. The Declassification Report displays as shown below.
After entering report criteria, click Save Report Criteria to save the report criteria for future reports. The Save Report Criteria window displays as shown below. Enter the name of the Report Criteria in the space provided, then click Save.
NOTE: For information on printing reports, see Printing, Emailing, and Exporting Reports.