The time spent searching for responsive records while processing a Request is counted as work hours that are used in calculating the Record Search Processing Costs for the Request.
Steps to Create Record Search Processing Costs
Open the Request for which you want to create Record Search Processing Costs
Click More Actions. The More Actions screen displays as shown below
Click Record Search Processing Costs (highlighted above). The Records Search Processing Costs screen displays as shown below
Click New. The New Record Search Processing Cost screen displays as shown below
Enter information in the fields described below as needed
Field | Description |
Program Office | The name of the Program Office associated with the Record Search Processing Cost. |
Job Level | The Job Level associated with the Record Search Processing Cost. Job Levels can be configured in Administration > Lookups > Job Levels. |
Rate | The fee rate configured in Administration > Lookups > Job Levels. |
Hours | The amount of hours a user has worked to search for the responsive records required for the Request. |
Total Cost | Total Cost is automatically calculated based on the values entered for Rate and Hours. |
Notes | Allows users to enter any necessary information about the Record Search Processing Cost. |
Click Save
Steps to Edit Record Search Processing Costs
Open a Request for which you want to edit Record Search Processing Costs, then click More Actions. The More Actions screen displays as shown below
Click Record Search Processing Costs. The Record Search Processing Costs screen displays as shown below
Select the Record Search Processing Cost item you want to edit, then click Edit. The Edit Record Search Processing Costs screen displays as shown below
Edit the Record Search Processing Details as needed
Click Save. A verification message displays
Click OK
Steps to Delete Record Search Processing Costs
Open a Request for which you want to delete Record Search Processing Costs, then click More Actions. The More Actions screen displays as shown below
Click Record Search Processing Costs. The Record Search Processing Costs screen displays as shown below
Select the Record Search Processing Costs item you want to delete
Click Delete. A verification message is displayed
Click OK to delete or Cancel to abort