The Chief FOIA Officer Report compares the number of records released in full or in part with the numbers calculated in previous Annual, Semiannual, Quarterly, or Monthly Reports for the selected Fiscal or Calendar year.
The Disclosure Comparison-Request and Disclosure Comparison-Appeals sections of the report compare the number of Requests processed with Full Grants, Partial Grants, Full Grants and Partial Grants, and the Percentage of Requests that are Fully or Partially Granted with the numbers calculated in previous Annual, Semiannual, Quarterly, and Monthly Reports.
The Backlog Requests and Backlog Appeals sections of the Chief FOIA Officer Report include figures that show your agency's backlog of pending Requests and administrative appeals for the previous Annual, Semiannual, Quarterly, and Monthly time frames and for the selected Fiscal or Calendar year.
Steps to Generate a Chief FOIA Officer Report
Click Reports > Request Management Reports > Chief FOIA Officer. The Chief FOIA Officer screen displays as shown below.
Enter information in the following fields as necessary:
Field | Description |
Report Header Display Options | |
Display on all pages | Display the report header on all pages of the report. |
Display on 1st page | Only display the report header on the first page of the report. |
Do not display on any pages | Do not display the report header on any pages of the report. |
Year Type | |
Fiscal Year | Use Fiscal Year for the report. |
Calendar Year | Use Calendar Year for the report. |
Year | Year, as selected from the drop-down menu. |
Date Range Type
| |
Date Range Type | Date ranges are calculated based on the Date Range Type selected. |
Annually | Calculate the date range annually. |
Half-Yearly | Calculate the date range biannually. |
Quarterly | Calculate the date range quarterly. |
Monthly | Calculate the date range monthly. |
Previous Date Range | |
Previous Date Range | Date range for previous record data to use for report comparison. Use the From and To fields to select a range |
Current Date Range | |
Current Date Range | Date range for current record data to use for report. Use the From and To fields to select a range |
Click Generate. The report is displayed as shown below.
For information on printing reports, see Printing, Emailing, and Exporting Reports.