Full Text Search

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Users can search the contents of the File Cabinet using the Full Text Search feature.

Boolean Operators

The "AND" and "OR" operators enable you to precisely define your search by creating a relationship between search terms.

Notes:

To search for a complete phrase, use double quotes. For example, the query "administrative appeal" will find records that exclusively contain the phrase "administrative appeal." Using the phrase administrative appeal (without the double quotes) will search for "administrative" and "appeal" individually.

The "AND" operator locates documents containing both words in any order. word1 AND word2

The "OR" operator locates documents containing either of the two words. word1 OR word2

Nested Expressions

Nested Expressions allow you to create complex searches for information. For example, "FOIA AND (appeal OR procedure)" finds documents containing the word "FOIA" along with the words "appeal" or "procedure."

Basic Rules for Full Text Search

The basic rules for formulating queries in full-text searches are:

Searches are not case-sensitive, so you can type your search in uppercase or lowercase characters
You may search for any combination of letters (a-z) and numbers (0-9)
Symbols such as ~ $ % * - _ = [ ] { } , ; < > ? are ignored during a search
System and user defined common words specified under Administration > Lookups > Full-text Search Reserved Words will be ignored during Full Text Search

Steps to Search Folders Using Full Text Search

Click Document Management > Search Folders. The Search Folders screen displays as shown below

Document management interface showing folder information and search options for files.

Enter information in the fields described below as necessary

Field	Description
Folder Name	The name of the Folder you are trying to locate.
Full Text Search	Allows you to enter advanced search criteria using the techniques described in the sections above. You can add Boolean operators by clicking the icon and selecting the operators you want to add.
File Cabinet Drawer	The File Cabinet Drawer(s) you want to search in.
Added To	Allows you to search for Folders that have been added to the Review Log, Request Folder, or Reading Room.
Created Date	The date on which the Folder was created.
Created By	The user who created the Folder.
Action Office	The Action Office associated with the Folder.
Request #	The identification number assigned to the Request associated with the Folder.

Click Search. The search results display as shown below

Select the checkbox next to the Folder you want to open
Click Open Folders. The selected Folder will open in Document Management