Redacting Pages

Redaction is necessary when confidential information must be removed from a document before final release. Redactions are retained when deskewing a page or when page rotation settings are applied. Redactions, review objects, and any image operations are saved in a Review Layer, which is associated with a Folder or a Section within a Folder.

Steps to Redact Pages

Click Document Management > Search Folders.
Enter search criteria as necessary to locate the Folder containing the Page(s) you want to redact.
Click Search.
From the search results, select the checkbox next to the Folder containing the Page(s) you want to redact.
Click Open Folders. The Document Management screen displays as shown below.

Expand the Folder and any Sections to display the Page(s) you want to redact, as shown below.

Click on a Page you want to redact.
Click the icon.
Click and drag your cursor over the page to draw a rectangle over the area of the document you want to redact. After drawing the redaction, the Select Redaction Codes window displays as shown below.

Select the Redaction Codes you want to apply.

NOTE: If you have configured default Redaction Codes in your Document Preferences, they will be selected by default. If you select the (b)(3) Redaction Code, you must select one or more applicable Statute Code(s), which can be configured in Document Preferences. You can use the Code or Description fields to search for specific codes/descriptions listed in the window. If you want the selected Redaction Codes to appear in the margin, select Move Codes to Margin. To make the selected redaction codes the default codes for your current session, select Make selections as default for the current session.

Click Select.
Click the Save Review Layer icon as shown below.

NOTE: While Review Layers are saved automatically when moving between pages, the steps below explain the process of saving a Review Layer manually.

After clicking Save Review Layer, the Save Review Layer window appears as shown below:

Fill in the fields on the Save Review Layer window. These fields are described in the table below:

Field	Description
Layer Name	System name applied to the review layer
Existing Review Layers of...	List of existing review layers on the selected document
Declass Information
Future Review Date	Date in the future when the document is set for review
Review Type	Type of review to be completed on the document (selected from the drop-down menu)
Review Date	Date of the review
Review Results	Description of the review results
Review Comments	Comments about the document review
Release Restrictions	Restrictions applied to this document release (selected from the drop-down menu)
Other Restrictions	Other restrictions on the document, as needed

When all fields are filled, click Save to save the review layer with the details provided.
When the redactions and review are complete, click the icon to exit the Document Review screen.

NOTE: To redact a word when it is double-clicked, enable the option under Preferences > Document > Draw Redaction Using Double Click.

NOTE: Right-click a redacted area to display the following redaction editing options:

Option	Description
Redaction Codes	Opens the Select Redaction Codes window where you can modify, remove, or add Redaction Codes.
Comments	Adds a note or comment to the redaction.
Back Color	Adds a configurable background color to the redaction.
Border Color	Adds a configurable border color to the redaction.
Fill Mode	Displays the redaction as Opaque, Translucent, or Transparent.
Text Color	Allows you to choose the Text Color.
Font	Allows you to choose the Font and Font Size for the visible redaction codes.
Code Alignment	Where within the redaction box the Redaction Code will reside
Delete	Deletes the redaction.
Move Codes to Margin	Moves the Redaction Code(s) to the margin of the screen.
Revoke Codes From Margin	Moves Redaction Code(s) from the margin back to the redaction. NOTE: This option is not available when the page is fully redacted. and will only appear if a Redaction Code is in the margin

NOTE: Right-click an area that is not redacted to dis

Option	Description
Redaction Mode	Enables or disables Redaction Mode. When Redaction Mode is enabled, the Redaction Tool will be selected.
Polygon Redaction Mode	Enables or disables Polygon Redaction Mode. When Polygon Redaction Mode is enabled, the Polygon Redaction Tool will be selected.
No Review Tool	Deselects any selected review tools.
Redact in Full	Redacts the entire page. If selected, the page will display a icon in the Document Tree. Selecting Undo Full Redaction will cancel the Redact in Full action. (!!) Note: A full redaction will overwrite any other review object excluding highlighted text.
Select All	Displays a box surrounding all Redactions that are applied to a Page, clearly marking the location of each redaction on the page. Click outside the selected area to cancel.
Set Review Tag	Applies a specific review tag to the page.

For more information, see Work with Review Objects and Preferences.