This topic discusses steps for scanning and re-scanning pages in Document Management.
You can scan Pages directly into the Document Management file structure to add Pages to a Folder. The ATIPXpress scan module receives the scanned image, allows you to save the scanned image, places the file in a directory on the local network, and assigns it to the Folder you have selected. The default scanning drivers installed with ATIPXpress are TWAIN drivers, an open standard interface that makes it possible to capture image data from a scanner or other input device. They are the most common drivers and compatible with almost every scanning machine.
NOTE: Scanning is done at the Folder/Section level (if applicable) and requires you to have the "Add/Insert Pages" File Cabinet Drawer Permission. The scanner must be configured to 300dpi. Pages cannot be scanned into a Folder where a review layer has been applied.
Steps to Scan Pages
Follow the steps below to scan pages into DM:
Click Document Management > Search Folders.
Enter search criteria as needed to locate the Folder containing the Pages you want to scan.
Click Search.
From the search results, select the checkbox next to the Folder containing the Pages you want to scan.
Click Open Folders. The Document Management screen displays as shown below.
Right-click the Folder to which you want to add scanned Pages. A menu displays as shown below.
Click Scan Pages as shown below.
NOTE: If you have not created Section(s) for the folder and added Pages to it, a confirmation message displays as shown below. Click Yes to create a Section before scanning, or click No to continue.
After clicking Scan Pages, the Scan window displays as shown below.
Click Settings > Select Scanner. The Select Source window displays as shown below.
Select the scanner you want to use, then click Select.
Insert the Pages you want to scan into the scanner.
Click File > Scan Page(s). After Page(s) are finished scanning, a verification message displays with the scanned Page(s) as shown below.
To scan additional Page(s), insert the Page(s) you want to scan and click Yes. If you are finished scanning, click No:
NOTE: If you clicked Yes, the same verification message displays after the additional Page(s) are scanned. Repeat step 9 as many times as needed.
Click Save after all Pages have been scanned. A verification message displays as shown below.
Click OK. A confirmation message displays as shown below.
Click OK.
When using the scan interface, the system displays a page count of the number of Pages scanned. After scanning multiple Pages, the user can select a Page, set the zoom to a specified magnification percentage, click on the next Page and retain that zoom setting. Users can also delete multiple Pages at once via the scan interface.
Users can set a default page orientation for scanning Pages into the application's scan interface.
Rescan Pages
The rescan procedure is used when the scanned image is of very poor quality and cannot be improved with the available Image Enhancement Techniques. Rescan will replace the original scanned document. Rescan sends your page to the scanner application, where the image quality can be modified. This procedure can be repeated until the desired quality level is achieved.
Follow the steps below to Rescan Pages:
Click Document Management > Search Folders. The following screen displays:
Enter search criteria as needed to locate the Folder containing the Page(s) you want to rescan.
Click Search.
From the search results, select the checkbox next to the Folder containing the Page(s) you want to rescan.
Click Open Folders. The Document Management screen displays as shown below.
Expand the Folder to display the Pages you want to rescan.
Right-click a Page you want to rescan, as shown below.
Click Scan Pages > Rescan, as shown below.
After clicking Rescan, the Scan window displays as shown below.
Click Settings > Select Scanner. The Select Source window displays as shown below.
Select the scanner you want to use, then click Select.
Insert the Page you want to rescan into the scanner.
Click File > Select Page(s).
After Page(s) are finished scanning, a verification message displays with the scanned Page(s) as shown below.
To scan additional Page(s), enter the Page(s) you want to scan and click Yes. If you are finished scanning, click No
NOTE: If you clicked Yes, the same verification message displays after the additional Page(s) are scanned. Repeat step 15 as many times as needed.
Click Save after all Pages have been scanned. A verification message displays as shown below.
Click OK. A confirmation message displays as shown below.
Click OK.
Repeat steps 7-18 for each Page you want to rescan.