Record Search Processing Costs

The time spent searching for responsive records while processing a Request is counted as work hours that are used in calculating the Record Search Processing Costs for the Request.

Steps to Create Record Search Processing Costs

Open the Request for which you want to create Record Search Processing Costs.
Click More Actions. The More Actions screen displays as shown below.

Menu options for managing requests, highlighting 'Record Search Processing Costs' action.

Click Record Search Processing Costs (highlighted above). The Records Search Processing Costs screen displays as shown below.

Table displaying record search processing costs, including rates and total cost.

Click New. The New Record Search Processing Cost screen displays as shown below.

Form for recording search processing costs with mandatory fields and notes section.

Enter information in the fields described below as necessary.

Field	Description
Program Office	The name of the Program Office associated with the Record Search Processing Cost.
Job Level	The Job Level associated with the Record Search Processing Cost. Job Levels can be configured in Administration > Lookups > Job Levels.
Rate	The fee rate configured in Administration > Lookups > Job Levels.
Hours	The amount of hours a user has worked to search for the responsive records required for the Request.
Total Cost	Total Cost is automatically calculated based on the values entered for Rate and Hours.
Notes	Allows users to enter any necessary information about the Record Search Processing Cost.

Click Save.

Steps to Edit Record Search Processing Costs

Open a Request for which you want to edit Record Search Processing Costs, then click More Actions. The More Actions screen displays as shown below.
Click Record Search Processing Costs. The Record Search Processing Costs screen displays as shown below.

Record search processing costs showing program office, creator, rate, hours, and total cost.

Select the Record Search Processing Cost item you want to edit, then click Edit. The Edit Record Search Processing Costs screen displays as shown below.
Edit the Record Search Processing Details as necessary. These fields are described under Create Record Search Processing Costs.
Click Save. A verification message displays as shown below.
Click OK.

Prompt asking to save changes to Record Search Processing Cost 'HQ'.

Steps to Delete Record Search Processing Costs

Open a Request for which you want to delete Record Search Processing Costs, then click More Actions. The More Actions screen displays as shown below.

Click Record Search Processing Costs. The Record Search Processing Costs screen displays as shown below.

Table displaying record search processing costs with program office and total cost details.

Select the Record Search Processing Costs item you want to delete.
Click Delete. A verification message displays as shown below.

Confirmation message asking to delete the Record Search Processing Cost 'HQ Testing'.

Click OK to delete or Cancel to abort.